Excel can be a nightmare for anyone. But it’s especially heinous for many users with disabilities if accessibility hasn’t been considered.

Siteimprove Academy on a tablet inside a gift box. Text: Get FREE access to the new Accessibility for Microsoft Office course track. Get Started.

Two valuable tips are:

Remove. Blank. Items.

and

Wrap. Text.

Make Excel Rows, Columns, and Sheets Accessible

If there are too many blank columns, rows, or sheets, screen reader users may assume there isn’t more data, or they may spend time checking the blank sheets when there isn’t actually any data in them.

If it’s necessary to have some blank cells, mark them as “no data” instead of leaving them entirely blank.

Excel screenshot with the bottom row filled with the text "no data"Excel screenshot with the bottom row filled with text: "no data."

Text Wrap Excel Cells for Accessibility

It’s super annoying to repeatedly hear a screen reader say “overflowing” or “cropped” after every cell when the text doesn’t fit in them.

So, use the Wrap Text function, or manually adjust row and column height.

To wrap text, simply select a cell, column, or row, and click the Wrap Text button.

before

Excel screenshot with a link overflowing from cell B to D and the Wrap Text button highlighted.

after

Excel screenshot with the link contained in cell B and the Wrap Text button highlighted.

Learn more about making your Excel spreadsheets easier to read and other ways to make your Microsoft Office files accessible with the new Accessibility for Microsoft Office courses from Siteimprove Academy!

Get Started

Siteimprove customers already have access to this premium course track via the Siteimprove Intelligence Platform. No need to sign up for a new account.