Excel can be hard for anyone to navigate, but it’s especially a challenge for users with disabilities when accessibility hasn’t been considered. In this video, Melissa Wankiewicz, Marketing Manager at Siteimprove, looks at two major accessibility issues in Excel that you can easily address.

The first thing you can do to improve a spreadsheet's level of accessibility is remove blank items.

If there are too many blank columns, rows, or sheets, screen reader users may assume there isn’t more data, or they may spend time checking the blank sheets when there isn’t actually any data in them. If it’s necessary to have some blank cells, mark them as “no data” instead of leaving them entirely blank.

The next thing you can do is make sure to wrap text. It’s annoying to repeatedly hear a screen reader say “overflowing” or “cropped” after every cell when the text doesn’t fit in them, so use the Wrap Text function, or manually adjust row and column height. To wrap text, simply select a cell, column, or row, and click the Wrap Text button!

It's important to note that Microsoft Excel also has built-in accessibility checker, so in addition to the considerations mentioned in this video, make sure you’re running an inspection before sending off your document.

Learn how to prioritize accessibility in your top digital marketing initiatives this year by downloading our eBook, Digital marketing and accessibility: The modern marketer's handbook.